Production Assistant

This is a six-month, term-limited, full-time position with full Harvard University benefits.

Reporting to the Executive Multimedia Producer, the Production Assistant (PA) supports a number of multimedia functions within Harvard Radcliffe Institute’s (HRI) Communications department. They will devote the majority of their time to supporting the launch of HRI’s digital asset management system (DAM), a high priority project for the Institute.

This is a hands-on tactical role responsible for organizing a large volume of creative assets in a manner that is consistent and will provide strong UX. The remainder of the PA’s time will include work:

• Supporting the pre-production, production, and post-production of multimedia content for the Institute,
• Assisting in coordinating locations, equipment, crews, and scheduling,
• Acting as assistant editor for video and audio content recorded or acquired by HRI; and
• Assisting on location to support all aspects of the filming process, from applying makeup to gathering releases to serving as a runner for supplies

The ideal candidate will possess strong organizational and project management skills and will have experience working with DAM systems and Adobe Creative suite. They will demonstrate critical thinking and creative problem solving and will be a capable multi-tasker who can work both independently and within a team.

Position Description

• Performs processing, file naming, tagging, photo editing, archiving, de-duping, and other tasks related to the launch of HRI’s new DAM system.
• Collaborates with Communications colleagues to develop processes related to digital asset management
• Process new batches of digital content in a timely fashion
• Escalates issues proactively and approaches problems in a solution-oriented manner
• Helps develop and document standards, policies, and procedures for use of the DAM platform
• Assist producers, video editors, production crews, and content teams in gathering and editing multimedia content
• Assists in coordinating film shoots, including organizing spaces, production locations, appearance releases, and equipment rentals and storage.

Basic Qualifications

• A minimum of three (3) years of media production or post-production experience, including video and audio work.
• A track record of assisting in project management and multimedia production coordination.
• Familiarity with digital assets management (DAM) systems or willingness to learn.
• Experience with Adobe Premiere Pro, MS Outlook, and MS Office.
• A solid grounding in the technical aspects of post-production

Additional Qualifications and Skills

• Bachelor's degree (B.A.) or equivalent from four-year college or technical school is preferred
• Experience creating and applying professional archiving strategies and standards for digital assets.
• Media production or post-production experience, including video and audio work, and solid grounding in the technical aspects of post-production is a plus.
• Ability to respond with enthusiasm and flexibility under tight deadlines and shifting priorities.
• Must be able to communicate effectively with non-technical colleagues, maintaining a professional and accommodating demeanor at all times

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