Assistant, Collection and Exhibition Information

Description

The Museum of Modern Art is currently accepting applications for an Assistant in the Collection and Exhibition Information Department to provide support for a project that aims to catalog (and in some cases image) works not currently entered into the Museum’s collection management system from both our collection and study collection holdings.  This is a one-year, fixed term position.          

Responsibilities:

• Supports efforts to maximize the benefits of the collections management system.
• Provides first-level assistance to Museum staff using Gallery Systems’ The Museum System (TMS) software.
• Completes weekly quality-assurance data reviews, working with Museum staff to confirm updates.
• Coordinates cleanup and data entry standards implementation activities with curatorial and Collection Management and Exhibition Registration (CMER) staff, exercising a high level of attention to detail and sensitivity to all concerns.
• On a daily basis, performs all necessary steps to ensure media workflow from Imaging and Visual Resources’s Digital Asset Management (DAM) system into TMS, with a focus on leveraging the Medialoader and Thumbnailer tools to support batch ingestion of media for the Cataloguing Project.
• Assists with documentation of data entry standards, workflows, and procedures, memorializing the processes used during the uncatalogued objects review and imports into TMS.
• Creates and assigns security permissions to new user accounts, per standard information access guidelines.
• Provides data entry assistance in situations where batch-entry or importing are necessary, and leverages the TMS Importer tool to batch create/update new records generated by the Cataloguing Project.
• Shares virtual training session information and reviews exercises for new and existing TMS users.
• Coordinates administrative tasks for the department (office supplies, travel, scheduling).
• Performs any other duties reasonably related to the functions described above.

Requirements:  

• Bachelor’s degree and at least one year experience in a museum, art gallery, or similar organization.
• Experience with Gallery Systems’ The Museum System (TMS) or a comparable collections management system required.
• Familiarity with standard museum procedures for cataloging and recording locations, acquisitions, and incoming and outgoing loans, and for managing exhibitions.
• Excellent interpersonal skills and ability to work independently with limited supervision.
• Proficiency with Microsoft Excel/Google Sheets.
• Excellent analytical, organizational, writing, and proofreading skills with meticulous attention to detail.

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