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Digital Asset Manager

The Huntingdon
San Marino, California, US

The Huntington Library, Art Collections, and Botanical Gardens is a world-class research and educational institution precisely because the dedicated people who bring their exceptional talent and expertise to work everyday make it not just a wonderful place to work, but truly a magnificent treasure for members and visitors.

Job Description:

Department: Information Technology

Reports To:  Vice President for Information Technology

Classification: Full-time, Regular Limited Term, 37.5 hours per week.  Three-year position with possibility of extension.


The Huntington is committed to broadening access and deepening engagement with our unparalleled collections. Digital technologies are a critical tool for opening up the vibrancy and enduring relevance of wide-ranging library, archival, and visual materials. To that end, we are embarking on an exciting and transformational initiative to scale up and professionalize our digitization and digital asset practices in a holistic and strategic manner. We are forming a new Digital Team, a partnership between the Library and Technology and Information Services, that includes resources in conservation, cataloging and metadata, imaging, project management, and digital asset management. This is an excellent opportunity to be part of a dynamic team and exciting new initiative at an early stage.

Under the supervision of the VP of IT, The Digital Asset Manager will be the primary project manager for the implementation of an institution-wide Digital Asset Management (DAM) system at The Huntington, ensuring that our digital asset management system can serve the needs of a diverse set of constituents and also power our digital ambitions. This position will be responsible for overall institution-wide digital asset governance and will consult with and develop interoperable solutions for constituents across the institution, including from our world-class library, art collections, botanical collections, and operational divisions.

Following implementation, the DAM Manager will become the primary administrator for the institutional DAM system and will project manage integration projects to leverage the DAM system to full potential.  The successful candidate will have experience with database administration, metadata schemas, data governance policies, rights and reproduction, and project management and possess a passion for the arts and humanities.

Essential Functions

  • Work with all divisions to determine appropriate metadata schemas and policies governing digital asset governance and ensure interoperability across the institution
  • Participate in requirements development for and vendor selection of Digital Asset Management system
  • Plan implementation of the Digital Asset Management system across the institution
  • Project manage configuration of Digital Asset Management system according to our requirements and facilitate relationship with selected vendor and/or consulting partners
  • Work closely with the Digital Library Team to migrate legacy digital assets and metadata from Filemaker and shared files, establish and implement new policies and procedures for scaling up our digitization, metadata creation, and digital asset workflows within the Library, and then extend those principles across the organization
  • Oversee ingests and related automations, and the lifecycle of all digital assets
  • Collaborate with IT staff to troubleshoot automations, integrations, and network issues
  • Scope and facilitate development of integrations between the Digital Asset Management system and other institutional systems, including Sierra library catalog, Aeon library request system, Drupal website, TMS collection management system, and others
  • Design and implement efficient ways of sharing data with third party and aggregator websites, including those The Huntington partners with or is a member of such as Archive.org, the Online Archive of California, the Biodiversity Heritage Library, the Digital Scriptorium, and more
  • Be the institutional DAM expert resource
  • Administer user accounts and design and maintain security permissions
  • Regularly train staff on DAM use and monitor the system for adoption and adherence to policy
  • Develop and implement workflows to increase staff efficiency and respond to staff requests
  • Continually develop and adapt interface, workflows, and integrations to adapt to user needs and best practices

Other Functions

  • Other duties as assigned.


Required Knowledge, Skills and Abilities:

  • Collaborative and collegial attitude and experience working with a variety of stakeholders
  • High level of familiarity with metadata schema and standards, IIIF and LOD
  • Excellent knowledge of and aptitude for computers and software, including scripting and command line management.
  • Interest in developing technical and project management skills

Preferred Knowledge, Skills and Abilities:

  • MLIS or other relevant degree preferred
  • Working knowledge of APIs and API development
  • Knowledge of post-processing workflows and automations



  • Minimum 3 years’ digital asset management experience
  • Minimum 3 years’ SQL or similar database administration experience
  • Experience working with XML and JSON
  • Experience managing a variety of file formats, image and video specifications, and embedded metadata
  • Experience with cross-walking metadata standards, schemas, or taxonomies


  • Experience working with complex objects and/or digital libraries
  • Experience project managing large scale, company- or institution-wide projects and/or software integrations
  • Experience with TMS, Sierra, Aeon, CONTENTdm and/or other museum or library products
  • Archive, library, or museum experience

How to Apply

  • Cover letter and resume required along with online application 
  • You can upload one document during the first step of the application process and will have the opportunity to upload additional documents during the third step of the online application (the “My Experience” page).

Visit Job Website

Employer: The Huntingdon (@thehuntington)
Location: San Marino, California, US
Posted Date: 04/11/2019
Expiry Date: 02/11/2020
Type: Full-Time
Categories: DAM User / Operator
Ref: DN-JB-171
Added by: DAM News Administrator
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