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Coordinator- Digital Assets

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Canadian Red Cross

Do you want to make a difference? Join the world’s largest humanitarian network. The Canadian Red Cross Society, a not for profit, humanitarian organization dedicated to helping Canadians, as well as the most vulnerable throughout the world, is currently seeking a 13 month contract Coordinator, Digital Assets.

Within the Prevention & Safety Dept. and under the direction of the Content Production Manager, the Coordinator, Digital Assets is responsible for developing and maintaining our team archives (of digital assets, PDFs, manuscripts, etc.) and ensuring that they are kept current, organized, and accurate. The DAC sources media and responds to requests for assets from both inside and outside the team.

* When applying for this position, please include a brief cover letter highlighting your relevant skills and experience. *

You will enjoy:

    Culture:  an organization that is guided by our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity and universality

    Meaningful Work:   have an impact at the individual and community level across Canada with the opportunity to grow and learn at one of Canada’s largest non-profit organizations

    Opportunity:  to work with the best and brightest in the non-profit field, in an environment that promotes continuous learning, creativity and collaboration

    Employee Benefits:   comprehensive cost shared health and dental plan, and competitive vacation entitlements

    Flexibility:  alternative work arrangements


Who you are:

    You are adaptive - you can switch to the needs of the program and the team

    You are a self-starter and independent - you can work with minimal guidance within assigned responsibilities in sometimes stressful situations

    You are  results-oriented  – you pride yourself in getting things done; enjoy working in a team that is highly productive and you take personal initiative

    You have strong oral and written communication skills with the ability to use MS office

    You have strong interpersonal skills and sensitivity to interact effectively and build on-going relationships with diverse groups of volunteers, staff and stakeholders

As a Coordinator, Digital Assets you will:

Develop and maintain team archives

    Ensure that files used by the P&I Team are readily accessible, tagged correctly, and clearly identified in the file storage system (current Sharepoint):

        Communicate with writing and design teams to stay informed of issues related to document versions, maintenance of existing products, etc.

        Work with team to identify the structure of a program and plan how files should be organized for that program

    Ensure that all new media files (images and video) are uploaded to the DAM and that the meta-data for each is correct and up to date

    Identify and track the legal status of all files in the archive to identify any risks related to copyright, model releases, etc.

    Work on uploading and tagging legacy media files to DAM

    Consult on changes to existing file systems and make recommendations on what those changes should be and how they should be implemented

    Provide training and troubleshooting for users of the archives

 Source media for projects

    Work with the content production team and the SME to identify media needs (images, video) for projects

    Make recommendations on alternatives if requested media are not available

    Collect, organize, and deliver media files to content production team or external teams as requested


We're looking for:

    The minimum qualifications for this job are education in technology or a related field (minimum 2-year college program) and 2-3 years of experience, or an equivalent combination of the two.

    Experience working with online tools is an asset.

    Ability to creatively synthesize needs of various groups of stakeholders.

    Ability to work with tight timelines on multiple projects simultaneously and effectively juggle different demands.

    Demonstrated knowledge of digital media and traditional learning and social platforms.

    Ability to build positive relationships with others and take direction.

    Must be detail oriented, self-motivated, resourceful, and results driven.

    Dynamic, team-oriented, flexible "can-do" approach;

    Virtual team experience and training (if working away from a Red Cross office) in the following areas:


        Ability to work independently without face-to-face contact;

        Work autonomously;


        Ability to be proactive and seek out relevant information, take initiative to contact others;

        Ablility to work without direct supervision and meet project time lines;

        Effective time management;

    Comfort and skill with various technologies such as e-mail, teleconferencing, MS Office, SharePoint, directories, and file sharing systems

    Openness to learning new technologies and using technologies to their full potential;

    Excellent computer skills and proficiency using Office Suite.

    Experience working in graphic design is asset.

    Knowledge of Red Cross Programs and certification as a Red Cross Instructor or Instructor Trainer is an asset.

    Understanding of emerging technologies is an asset.

Your Working Conditions:

    Occasional requirement to work overtime hours, often with short notice based on project deadlines.

    Domestic travel may be required.

Visit Job Website

Employer: Canadian Red Cross (@redcrosscanada)
Location: Canada
Posted Date: 01/10/2021
Expiry Date: 01/12/2021
Type: Contract
Categories: DAM User / Operator, Librarian / Information Professional / Archivist
Ref: DN-JB-550
Added by: DAM News Administrator
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